Catalog of Town of Ross Enterprise Systems

Pursuant to Senate Bill 272, Ross is required to create a catalog of "Enterprise Systems" and to post that catalog on the Town's Website (California Government Code Section 6270.5).  The catalog shall be updated annually by the Town. 

Under the law, an "Enterprise System" is defined as a software application or computer system that collects, stores, exchanges, and analyzes information that the agency uses that is both a multi-departmental system or a system that contains information collected about the public, and a system that serves as an original source of data for the Town of Ross.

 

The current Enterprise Systems used by the Town of Ross are listed below.

 

System Product Trakit Community Development
System Vendor Centrak Square Technologies
System Purpose Tracking Building Permits, Planning Projects, and Code Enforcement Cases, Encroachment & Tree Permits
Categories or Types of Data Collected, Stored, Exchanged or Analyzed Project and Permit related information for specific addresses including values of work and contact information associated with work, fees received, inspection results and outstanding permits, projects and cases
Primary Custodian Building, Planning, Public Works Departments
Frequency which Data is Collected Daily or as needed
System Updates As provided by vendor
System Product Microsoft Office Excel
System Vendor Microsoft Office
System Purpose Formerly tracked Building Permits, Planning Projects, and Code Enforcement Cases (Data is now collected through Trakit Software)
Categories or Types of Data Collected, Stored, Exchanged or Analyzed Project and Permit related information for specific addresses including values of work and contact information associated with work, fees received, inspection results and outstanding permits, projects and cases​
Primary Custodian Building, Planning, Public Works Departments
Frequency which Data is Collected Data now collected through Trakit Software
System Updates As provided by vendor
System Product Microsoft Office Outlook
System Vendor Microsoft Office
System Purpose Email communication, scheduling and calendar functions
Categories or Types of Data Collected, Stored, Exchanged or Analyzed Storage of Town emails (retained pursuant to Town's email retention schedule), storage of Town Contacts (names, addresses and phone numbers), calendar scheduling​
Primary Custodian Town Administration Office
Frequency which Data is Collected Daily
System Updates System vendor updates as needed
System Product HdL Prime Software
System Vendor HdL Companies
System Purpose Tracking Business Licenses
Categories or Types of Data Collected, Stored, Exchanged or Analyzed Information associated with obtaining a Town Business License, including names, addresses, seller's information, contractor identification, fees received, and business license renewals
Primary Custodian Building Department
Frequency which Data is Collected Daily or as needed
System Updates As provided by vendor
System Product Town Website  
System Vendor Municode
System Purpose Repository for Town Council meeting packets and digital audio recordings of Town Council meetings
Categories or Types of Data Collected, Stored, Exchanged or Analyzed Names and addresses associated with all Town Council public meetings, and digital audio recordings of Town Council public meetings available on the Town website
Primary Custodian Town Administration Office
Frequency which Data is Collected Monthly or as needed; audio is recorded at all monthly and special Town Council meetings
System Updates As provided by vendor
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